Job Description

National Real Estate firm is currently seeing an Office Coordinator for their corporate office located in Seattle, WA.

The ideal person has 2+ years of administrative experience and looking to get their foot in the door with a growing firm.

The position is paying up to $36/hr and the company would like to hire ASAP.

Responsibilities:

• Provide executive administrative support to regional leadership, including managing complex calendars, coordinating travel, and handling expense reports.
• Serve as the main point of contact for office visitors by managing front desk duties and assisting with inquiries in a welcoming manner.
• Organize office catering needs and arrange food orders for lunches, meetings, birthdays, and other events.
• Distribute incoming mail and packages daily, handle outgoing mail requirements, and prepare FedEx shipments as needed.
• Keep the regional office clean and organized, ensuring conference spaces are prepared for meetings and events, with all technology functioning properly.
• Regularly inspect shared spaces, including conference rooms, huddle rooms, and kitchen areas, to maintain cleanliness, organization, and sufficient supplies.
• Assist with fulfilling sponsorship benefits for business and community organizations as required.
• Act as the office emergency administrator, including managing emergency supplies, monthly checklists, and resource documentation.
• Provide general support to the regional team as needed.
• Perform other duties as assigned.

Qualifications:

• Bachelor’s degree required.
• Minimum of 1 year of administrative office experience, ideally in a corporate setting.
• Advanced proficiency in Microsoft Office, particularly in Outlook, Word, Excel, and PowerPoint.
• Strong interpersonal skills, with the ability to build relationships at all organizational levels.
• Ability to anticipate needs and thrive in a fast-paced environment.
• Exceptional verbal and written communication skills.
• Service-oriented mindset.
• High attention to detail and strong organizational abilities.
• Capability to handle multiple projects simultaneously.

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