Job Description

Onward Search is a specialized staffing and talent solutions company that helps professionals find top jobs with the nation’s leading brands. We’re looking to hire a Marketing Assistant for a Healthcare client .

This is a 6+ month contact opportunity. The role is located in El Segundo, CA, and is hybrid.

Onward Search is unable to support 1099 / Corp-to-Corp or Independent Contractor arrangements at this time. All contractors will be paid as W2 employees.

Position Summary

The Marketing Assistant plays a crucial role in supporting the Gynecology Marketing Team by managing internal and external communications, coordinating events, and assisting with day-to-day marketing operations. This temporary position requires a high degree of organization, professionalism, and the ability to work both independently and collaboratively across diverse projects.

Key Responsibilities

Communications & Coordination

• Serve as the primary liaison for communications between internal teams, external customers, and vendor partners.
• Manage key documentation including purchase orders, inventory and check requests, and general correspondence.
• Field incoming inquiries via phone and email, ensuring timely and accurate routing to the appropriate teams.

Digital & Administrative Support

• Maintain and update the Gynecology Selling site, ensuring all content is accurate, current, and aligned with marketing goals.
• Prepare, edit, and format a variety of documents including reports, presentations, and internal communications.
• Provide administrative support for team absences and help maintain departmental organization and cleanliness.
• Engage in cross-functional training to support team flexibility and growth.

Data & Systems Management

• Utilize Salesforce and SAP to run reports and analyze data related to product sales, customer activity, and service history.
• Support onboarding of new team members by coordinating SAP setup, IT access, training schedules, and learning modules.

Event & Course Management

• Organize logistics for key events such as workshops, training courses, and industry conventions (e.g., ASRM, AAGL), including:
• Pre-event planning and coordination
• Attendee registration and tracking
• Vendor and supplier communications
• Catering arrangements and compliance documentation
• Manage hysteroscopy course execution, including:
• Equipment coordination and setup
• Physician registration and travel logistics
• Faculty scheduling, honoraria processing, and reimbursements

Marketing Operations

• Maintain inventory of marketing samples, prototypes, and promotional materials.
• Support product launches with activities such as validation testing, ZMAT submissions, forecasting coordination, and documentation.
• Partner with cross-functional teams to execute marketing campaigns and strategic initiatives.
• Assist in the creation and design of digital marketing content and sales enablement tools.

Sales Support

• Respond to inquiries from the sales team with basic product information and support.
• Coordinate with Expediting and Logistics teams to manage product availability, including ETAs and backorders.
• Collaborate with internal stakeholders and vendor partners to resolve product quotes, issues, and customer concerns.

Perks & Benefits:

• Medical, Dental, and Vision Insurance
• Life Insurance
• 401k Program
• Commuter Benefit
• eLearning
• Education Reimbursement
• Ongoing Training & Development
• *To qualify for our benefits package, you must work over 30 hours per week and the length of assignment must be a minimum of 10 weeks.

To learn more about this Marketing Assistant opportunity, apply now. Our recruitment team will be in touch, guide you through the interview process, and advocate on your behalf.

Onward Search is unable to support 1099 / Corp-to-Corp or Independent Contractor arrangements at this time. All contractors will be paid as W2 employees.

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