Job Description

As the Executive Assistant at this global corporation, you will provide high-level support to a senior executive. You will be responsible for managing a wide range of tasks, from detailed international and domestic travel coordination and booking, dynamic calendar management and scheduling, to ad hoc projects and presentations. This role is ideal for a professional with direct experience supporting a C-level executive in a professional services environment, demonstrating exceptional attention to detail, utmost discretion, and a proactive mindset in making your executive’s day-to-day operations seamless.

Key Responsibilities:

• Manage competing scheduling needs, maintain complex calendars, coordinate domestic and international travel arrangements and itineraries, and perform gatekeeping functions to ensure your executive is well-prepared with daily agendas.
• Operate with a high degree of discretion and confidentiality.
• Compose, draft, and edit formal correspondence, presentations, reports, and spreadsheets with a keen eye for accuracy and professionalism.
• Prepare and process expense reimbursements, maintaining meticulous organization of both paper and electronic records.
• Complete light personal assistant duties such as running errands, coordinating personal appointments and travel, etc.

Why You’ll Love Working Here:

• This company offers generous compensation and benefits.
• This role offers a hybrid work model, with a minimum of three days in-office per week. Flexibility to support the evolving needs of the C-suite is essential, including overtime and weekend availability.

What We’re Looking For:

• Proven C-suite experience. You possess a Bachelor’s degree, along with 5–10 years of Executive Assistant support to C-level leadership in a professional services setting. Strong tenure is a must.
• Trustworthy. You’re a pro at handling confidential and sensitive information.
• Organized. You enjoy having the answers and maintaining meticulous records of ongoing projects and to-do items, such as expense reports and detailed itineraries.
• Reliable. You are flexible and responsive to your executive’s needs, particularly when accommodating last-minute travel changes.

To apply, please send a resume to resume@hawthornelane.com. 

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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