Job Description

A prestigious media company is seeking a high-caliber Executive Assistant to support senior leadership in a fast-paced, dynamic environment. This is an unparalleled opportunity for an experienced, proactive professional who thrives on organization, diplomacy, and high-level executive support. You'll be a true gatekeeper and vital resource to our C-Suite Team.

This position is for a self-starter who anticipates needs, executes with precision, and takes immense pride in their work. The right candidate is a relationship builder, a trusted gatekeeper, and an expert in managing complex business operations with discretion and efficiency. This position will work closely with our CEO and C-Suite. Please note, this position will work frequently outside of traditional business hours - we need someone who is fully committed and able to work later hours as needed.

Key Responsibilities:

• Seamlessly manage complex calendars, coordinate meetings, and prepare executives for high-stakes engagements.
• Provide personal support as necessary including communicating with inside contacts and family members.
• Oversee invoicing, expense tracking, and administrative processes to ensure smooth daily operations.
• Serve as a liaison between internal teams and external partners, ensuring flawless communication.
• Plan executive international and domestic travel, heavy private jet travel itineraries, and various reservations with meticulous attention to detail.
• Handle sensitive business matters with the utmost professionalism and privacy.

Who You Are:

• A highly polished, strategic problem-solver who operates with a hands on approach and a high-touch aesthetic.
• An autonomous, proactive professional who can multi-task and navigate an extremely busy schedule and can also pivot quickly.
• An exceptional communicator and organizer who juggles multiple priorities effortlessly.
• A tech-savvy, detail-oriented individual comfortable with business processes, financial tracking, and executive-level logistics.

Qualifications:

• 6+ years of executive support and office management experience, preferably in media, branding, or entertainment.
• Exceptional written and verbal communication skills—impeccable grammar is a must.
• Proven ability to anticipate needs, problem-solve, and execute independently.
• Strong understanding of confidentiality and discretion, especially in high-profile environments.
• Tech-proficient in Google Suite, project management tools, and financial tracking software.

Salary Range: 100-120K base salary, bonus eligible, with excellent benefits

Onsite 5x a week in Beverly Hills

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